Co-LED Camp is a week-long residential retreat from Monday, July 28, 2025 - Friday, August 1, 2025

• We ask folks to attend in person and in residence for the full week

• Arrival by 3PM on Monday, July 28th

• Departure after 3PM on Friday, August 1st

This is the height of summer in the heart of Sonoma Valley, CA - so anticipate long days and warm nights, sunshine, and time in the shade or pool when outside.

Together we work to build inclusive space for belonging. We invite you to join us whether you are a seasoned leader or completely new to the role.

This retreat is built for co-leadership teams who are catalysts of social change organizations - non-profit, government, community movements, arts collectives, education, or philanthropic spaces. This retreat is designed for co-leadership team pairs (2), triads (3), or quads (4) to lead more authentically, envision more clearly, and to decide how to move forward together collaboratively.

Our work centers those too often marginalized, and our curriculum draws on In The Works’ (ITW) values of being Black-liberative, trauma-informed, and anti-racist. The needs and experiences of Black, Indigenous, and People of Color (BIPOC), QT/BIPOC and Two-Spirit people, LGBTQIA+ folks, people with disabilities, elders, and youth are prioritized.

PLEASE NOTE: Your full co-leadership team must register to participate in Co-LED Camp - pairs (2), triads (3), or quads (4).

Glad you want to join us at Co-LED Camp: Lead. Envision. Decide! There is a three step process to apply and register for Co-LED Camp.

• STEP 1: APPLY | Apply for the Co-LED Camp and note your needs and understanding of participation requirements on your application. Make sure all individual team members each complete an application.

• STEP 2: INTERVIEW | After you and all the individuals on your co-leadership team apply, you will be provided a link to schedule a 45 minute interview with Co-LED Camp facilitator(s). Your full co-leadership team will participate together. The interview is a time to hear more about Co-LED Camp and share your team needs and priorities.

• STEP 3: REGISTER | If your team needs, goals, and values align with the offerings of Co-LED Camp, your team will be invited to register (to be completed by each individual co-leadership team member)

Questions as you consider participation? Feel free to contact us at registration@belongingbased.com and include “Co-LED Camp Questions” in the subject line

This residential week-long retreat is designed for co-leadership teams to have dedicated time together to deepen their partnership and relationship as leaders. This is an interactive retreat that will explore themes in shared values and actions. Topics will include:

• Models of co-leadership

• Trust-building

• Conflict, repair & resolution

• Change management

• Stewarding resources (time, talent, treasure)

• Decision-making

• Team morale / inspiration

• Supervision and delegation

Think of this as a grown-up summer camp experience, centered on co-leaders creating positive change, care, and connection.

The retreat is highly interactive. The Co-LED Camp facilitators will steward the group through self-reflection, small group connection, large group dialogue, tools practice, poetry, storytelling, play, breath work, and somatic body work.

It is our goal for Co-LED Camp to be inclusive, and we will work to the best of our ability to provide supports as requested. Westerbeke is a small, family-owned ranch with older structures and cabins, some almost 80 yrs old. The facilitation team will utilize design and technology tools as available, considering the remoteness of the location. Needs may include, but are not limited to:

• Large Print for facilitation materials

• Limited Real-Time Captioning

• Wheelchair / Scooter Access

• Microphones / amplification

• ADA accommodation lodging (limited availability)

Please note your access and accommodation needs on the application form; our team will follow-up as necessary for planning.

Westerbeke Ranch is somewhat remote, yet has strong to moderate phone and wi-fi internet signal for most carriers at most times. Please plan accordingly.

This retreat is hosted by In The Works LLC (ITW) and an invited Co-LED Camp facilitation team.

At In The Works, we build belonging.

At ITW, we truly believe every group has the skills, tools, and ways of being within them for positive change; but at times need a facilitator to make these clear and to use what they have in new ways. We have found that interaction, connection, and embodiment is transformative in organizations and teamwork that feels “stuck”, to find flow and collaboration again. Leaders need to focus on their collaboration skills, create clarity in processes, and find ways to refill their cup.

Our work is Black-liberative, trauma-informed, and anti-racist. We specialize in working with communities and organizations on the front lines of social change and community justice. We lean on the wisdom of our ancestors, activists, and community builders to act now for the equitable and just future we envision. The goal of this retreat is to give you time, practices, and tools to reflect on your leadership growth and approach. And to do so with clarity, care and connection.

Learn more about In The Works here.

Co-LED Camp will be on the ancestral lands of the Miwok and Southern Pomo tribes of the Federated Indians of Graton Rancheria. This week-long residential retreat is hosted at Westerbeke Ranch in Sonoma Valley, CA. This retreat space is an ideal place for pause, connection, and reflection.

Westerbeke Ranch, 2300 Grove St, Sonoma, CA 95476

Plan for flight and ground transportation to / from the retreat center. There are three airports available:

• Charles M. Schulz Sonoma County Airport (STS) - (45MIN from Sonoma Valley)

• San Francisco International Airport (SFO) - (1.5HRS from Sonoma Valley)

• Oakland International Airport (OAK) - (1.5HRS from Sonoma Valley)

Questions as you plan travel? Feel free to contact us at registration@belongingbased.com and include “Co-LED Camp Questions” in the subject line

Westerbeke Ranch is an intimate family-owned retreat center – much built in the 1930s – in Sonoma Valley, CA. It is set for shared lodging, meals, and retreat activity space. The gathering space is near the central outdoor pool and shade trees for indoor / outdoor access.

• Lodging is lovely rustic cabins with shared accommodations for connection with each other and nature. Limited ADA appointed or solo rooms available.

• Meals are shared and seasonal, with set meal and snacks times throughout the day.

• The grounds include a central pool, garden space for reflection, trails for exploring, and a labyrinth for unwinding.

Westerbeke Ranch is somewhat remote, yet has strong to moderate phone and wi-fi internet signal for most carriers at most times. Please plan accordingly.

Please be aware that lodging accommodations have:

• inclusion of nights of July 28th, 29th, 30th, 31st, with checkout on August 1st

• shared rooms with 1-2 roommates,

• matches to roommates who are *not* part of your co-leadership team

• in-room fans available but are not air conditioned

• limited solo rooms available (+$1,000)

• ADA accommodation rooms (limited availability)

Learn more about Westerbeke Ranch and Guidelines for Guests here.     

All meals will be shared and served buffet or family style. There will be scheduled meal and snack times throughout the day. All meals from dinner time on July 28th thru lunch time on August 1st are included with registration.

Meals are prepared by Westerbeke Ranch chefs. Westerbeke’s team works to provide fresh and locally sourced meals that reflect the season. A variety of food and dietary options can be made available by request in advance. Westerbeke will work to the best of their ability to accommodate requests.

Please list on your application any dietary restrictions, food allergies, or sensitivities we should know for planning.

Co-LED Camp and our site host are keeping watch on the CDC and the Department of Health and Human Services for COVID-19, H5N1, and other wellness advisory guidelines and recommendations. 

Any masking or testing requirements for both vaccinated and unvaccinated individuals will be disclosed closer to the event, in an effort to align with the latest CDC and public health guidance. We will be in regular contact with guests about any wellness protocols that may arise as conditions change. 

If COVID-19 or other safety protocols are needed due to public health guidance, we will communicate and implement regular testing and mask use when indoors for this gathering. Participation in these guidelines, if implemented, will be required for attendance.

Upon arrival at the retreat center, if we are under COVID-19, H5N1, or other guidelines, each participant may communicate and identify their personal physical contact preference (contact with consent, limited contact, or no contact) Please do not travel if you are not feeling well or if you may have been recently exposed to the COVID-19 or H5N1 virus.

This is a week-long, residential retreat. On-site lodging is required for participation, as we will be building an intentional community together for the week. Your registration includes lodging on the nights of July 28th, 29th, 30th, 31st, with checkout on August 1st.

REGISTRATION COSTS | Registration costs include lodging, meals, materials, and tools.

• $4,000 / attendee for shared room, 1-2 roommates

• $5,000 / attendee for solo room (limited availability)

Early bird discount (by January 31, 2025), payment plan option, and scholarships are available.

TRAVEL COSTS | In addition to the registration cost, each attendee is responsible for booking and costs associated with flight, ground transportation, as well as any incidentals for travel (estimate of $250 - $900 / attendee in cost).

Car Share Estimates (Taxi, Lyft, Uber, etc.):

• About $75 each way - Charles M. Schulz Sonoma County Airport (STS) - (45MIN from Sonoma Valley)

• About $250 each way - San Francisco International Airport (SFO) - (1.5HRS from Sonoma Valley)

• About $250 each way - Oakland International Airport (OAK) - (1.5HRS from Sonoma Valley)

Plan for flight and ground transportation to and from the retreat center. We recommend coordination with your co-leadership team and other retreat attendees for shared transportation costs.

As we prioritize participation, we are providing an early bird discount, payment plan option, and scholarships to help with affordability. Please note these options are available for shared room rate only.

EARLY-BIRD DISCOUNT | Co-leadership teams who apply and also schedule their team interview by January 31, 2025 can register at the discounted shared room rate of $3,500 per attendee ($500 discount per attendee).

PAYMENT PLAN OPTION | Once the registration is completed (step 3 of 3 in the process), you may choose to pay in a single payment or by payment plan. Payment plans will create an invoicing schedule for 4 equal payments over time. All invoices need to be paid by May 31, 2025.

SCHOLARSHIPS | Sliding scale scholarships are available with priority for support of leaders who are Black, Indigenous, and People of Color (BIPOC), QT/BIPOC and Two-Spirit people, LGBTQIA+ folks, those with disabilities, elders, and/ or youth.

Scholarships cover registration only, which includes lodging, meals, materials and tools. Scholarship recipients will still cover their own travel, flight, and ground transportation to / from the retreat center (estimate of $250 - $900 per attendee).

Scholarship recipients will be notified via email as scholarship status is determined - in most cases within one month of application. In the case of waitlisted teams, attendees will be notified of their scholarship status if and when moved from waitlist to registrant status.

Please indicate on your application your interest in a scholarship; please also note a request for 25%, 50%, or 75% off the cost for shared accommodations.

• 25% scholarship: $3,000 due in registration

• 50% scholarship: $2,000 due in registration

• 75% scholarship: $1,000 due in registration

SUBSTITUTION + ADDITIONS

• Co-LED camp does not allow substitutions except in the case of a new team member coming into a role of a previously registered attendee

• If your team changes composition (EX. from 2 co-leads to 3) you may register the additional leader at the full registration price (or with scholarship request, if available).

• All substitution and/or addition requests must be submitted by the original registrant and / or organization, via email to registration@belongingbased.com

WAITLIST

• Co-LED Camp has a limit of 30 spaces and will be reviewing attendee levels throughout the registration period. If a co-leadership team applies and registration is full, we will add the team to our waitlist.

• The team will be notified by email with their waitlist status and order position

• All waitlist teams will be notified as / if spots open up; in the order listed. Those on the waitlist will know the status of attendance by May 31, 2025 at the latest

CANCELLATION

All cancellation requests must be made by sending an email to registration@belongingbased.com

• If you cancel your registration on or before March 31st, you will receive a 90% refund of your registration and 10% will be paid in processing fee

• If you cancel your registration between April 1st and May 30th, 50% of your registration will be refunded and 50% will be paid in processing fee

• If you cancel on June 1st or later, no refund will be returned.

Thank you for your interest in Co-LED Camp: Lead. Envision. Decide! Feel free to contact us at registration@belongingbased.com and include Co-LED Camp Questions in the subject line. Someone from our Co-LED Camp planning or facilitation team will be in touch.